Organizing Your Computer for Success

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Professional Development Standards for This Training

ISTE NETS 2008 for Teachers

2. Design and Develop Digital-Age Learning Experiences and Assessments
Teachers design, develop, and evaluate authentic learning experiences and assessments incorporating contemporary tools and resources to maximize content learning in context and to develop the knowledge, skills, and attitudes identified in the NETS•S. Teachers:
a. design or adapt relevant learning experiences that incorporate digital tools and resources to promote student learning and creativity

3. Model Digital-Age Work and Learning
Teachers exhibit knowledge, skills, and work processes representative of an innovative professional in a global and digital society. Teachers:
a. demonstrate fluency in technology systems and the transfer of current knowledge to new technologies and situations

Sidenote: Update All Software Regularly - Always run your software updates. You will receive notifications from the Technology Department periodically about waiting to update certain software, and another email when it is ok for you to update those items. Most of the time this is only related to Java or Operating System updates. If you are ever in doubt, contact your Technology Coach and they will be glad to assist you.


Organizing folders and Keeping a Clean Desktop


1. Using Folders and Saving Documents


2. Accessing the District Server

(during this time teachers will have the opportunity to back their computer up to the Server)

  • Accessing to the Server
  • Using Public and Dropbox folders
  • Saving to the Server
  • Backing Up to the Server

District Server DIRECTIONS http://empowerstudents.wikispaces.com/New+District+Server

Organizing Your Email

1. Freeing up Space in your Outlook Account (Mailbox is Full)

Outlook 2011
  1. Empty Items from your Deleted Folder regularly or set you Outlook preferences to delete them automatically when you close the program.
  2. Delete any messages you no longer need from your Sent Folder and then delete them from your Deleted Folder.
  3. Archive old messages using Rules.

Outlook 2010/2013/2016 (Windows/PC)
Use the Cleanup Tools listed under the FILE menu.
  1. Empty Items from your Deleted Folder regularly or set your Outlook preferences to delete them automatically when you close the program.
  2. Delete any messages you no longer need from your Sent Folder and then delete them from your Deleted Folder.
  3. Archive/autoarchive old messages.
  4. Remove redundant messages:
    Click on the Folder tab in the Ribbon. Find CLEAN UP FOLDER and click the arrow beside it.
    Choose the second choose CLEAN UP FOLDER & SUBFOLDERS
    Click OK
  5. Mailbox Cleanup... - View Mailbox Size, Set Outlook to find items larger than or older than, Setup AutoArchive, Permanently empty deleted items folder contents, or delete all alternate versions of items in inbox.

For more information:
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2. Create Folders in Outlook

To help manage your email, you can create folders. These folders can help you separate the mail you must keep from the mail you would just like to keep so you don't overload your inbox. You can use folders to keep mail from your committee at school separate from your email you received from your grade level.
In your Microsoft Exchange Account (accessible from any computer via the OWA)
Open Outlook. Right-click on your name (or Control-Click for a Mac) or on the name of the folder you in which you want a sub-folder to appear. Choose New Folder.
Mac_NewFolderOL2011.png
Mac_NewFolderOL2011.png

Type a name for the new folder and and it will appear it will appear on on your computer and OWA unless you have created the folder in On My Computer. (see below)
3. Backing up Email you don't need access to all the time
On your Computer (only accessible on the computer on which it is created)

Mac Instructions
On your Computer Folder on a Mac.docx


PC Instructions
On your Computer Folder on a PC.docx

4. Finding Emails in Outlook

Deleting and organizing email messages goes a long way to making your computer use a success, but if you can't find the important emails when you need to it's for naught.

Ways to Find Messages (Mac)
  • Use the Screen Shot 2016-05-24 at 12.45.34 PM.pngtool in the top right corner of Outlook. It will search the folder you have selected in the left column. Use any name or word from the message that you wish.
  • Use the Sorting Tools in each folder to help narrow the search. Screen Shot 2016-05-24 at 12.50.58 PM.pngThere are many different ways to sort the messages. (See image below.)
  • Screen Shot 2016-05-24 at 12.51.06 PM.png


Ways to Find Messages (Windows)
  • Use the Outlook-SearchCurrentFolder.pngtool to look for messages by sender name, subject, or keyword.
  • Sort the email to help view the messages in a different way, such as by Sender.
  • Email-SortingPC.png

Ways to Find Messages for All Devices
If your email is still missing, try these places...
  • Your Deleted Items folder. - They are not truly gone until you Empty Deleted Items folder.
  • Any folder you might have setup in your account and added a rule that transfers the messages automatically.
  • Your Spam Folder in Outlook - Unsolicited mail may go there. Scroll down the column on the left side of Outlook's window to find it.
  • Our district's SPAM blocking site, Barracuda.cmcss.net - There are 2 different ways to get to your mail caught by Barracuda.
    • One is to look for the most recent email from Barracuda Spam Firewall in your Inbox. Open it and look for Screen Shot 2016-05-26 at 11.53.31 AM.png.
    • The other way is to open your web browser and go to http://barracuda.cmcss.net and login with your whole CMCSS email address and your email password.

5. Create Email Rules

This automates the organizing of email as it comes to the inbox, but it's effectiveness is only as good as you make the rule. Just like genies, you must be careful what you ask for because it will follow the letter of the law or rule that you set. It does not interpret. Interpreting is within the human's abilities not the computer's.

  • Outlook 2011 (Mac)
    1. Go to Tools in the Menu bar at the top of the Outlook window.
    2. Click Rules.
    3. Click Create Rule... and Add Your New Rule or simply click on Rules in the menu bar.
    4. Screen shot 2012-07-19 at 4.23.25 PM.png
      Screen shot 2012-07-19 at 4.23.25 PM.png
    5. Select the conditions for applying the rule you are creating.
    6. Click OK.

  • Outlook 2010/2013/2016 (Windows/PC)
    1. Click on an email that is an example of the type you would like a rule to manage.
    2. Click the HOME menu.
    3. Click Rules button.
    4. Click Create Rule... (Some information will be pre-populated to help you.)
    5. Select conditions and actions for the rule.
    • rulePC.JPG
      rulePC.JPG

6. Add Standard Electronic CMCSS Signature to Outlook

Creating a Custom Signature

Consistent use of the new logo with relevant information provides the district an opportunity to emphasize its image and purpose by standardizing its electronic mail signatures. The CMCSS logo reflects our commitment to 100% of our students graduating college and career ready. In order to maintain fidelity to this brand, the district prohibits the use of any additional iconography, marks, artwork, quotations or other typography.



Cloud Services to Create, Store, Share and Back-up Files


1. Keep Files in Dropbox

DropBox_logo.png
DropBox_logo.png

Dropbox is a website that downloads and installs a web-enabled folder to the main folders in your account. Anything added to that folder will be backed-up to the cloud. If you have installed a Dropbox folder into 2 different computers and set them up with the same online account, anything put into one computer's folder is synchronized to the other computer's folder over the web as along as there is an Internet connection. If each teacher on a team or grade level sets up a Dropbox account and installs Dropbox, one member can create a shared folder in Dropbox folder and invite everyone on the team to access and add to its contents.

It is available for PC, Mac, Linux, Android, and iPhone.


Installing the Software
  1. Go to www.dropbox.com.
  2. Click the blue "Download Dropbox" button.
  3. Follow the onscreen instructions.
  4. Once it is installed, create an account for Dropbox.

Dropbox will show up in your Favorites location on both Mac and Windows/PC.
Mac - finder Windows/PC - Computer

Creating a Shared folder for Collaboration with Other Dropbox Users
  1. Control-Click on a Mac (Right click on PC) on the folder.
  2. Choose "Dropbox" from them menu.
  3. Choose "Share This Folder..." It will open a webpage.
  4. In the webpage, type the email address and an optional message.
  5. Click "Share Folder".

2. OneDrive


ondriveimage.PNG
ondriveimage.PNG

One place for everything in your life

Easily store and share photos, videos, documents, and more — anywhere, on any device, free. Plus, get 7 GB for free when you sign up. Access your files on the web at https://onedrive.live.com.

Download One Drive to your device

https://onedrive.live.com/about/en-us/download/

1. Choose your device
2. Choose Download OneDrive for Windows or Download Windows for Mac
3. The cloud icon will appear near your taskbar and in your file explorer window on a PC.
4. On a Mac it will appear in the menu bar at the top and on the finder window.

3. Google Drive

google-drive.png



You can store and access your files anywhere with Google Drive — on the web, on your hard drive, or on the go.
Use Google Drive on the web to store and organize all your files. In your personal Google account, you get 15 GB of free storage across Google Drive, Gmail, and Google+ Photos. With your CMCSS Google account, you get UNLIMITED storage across Google apps.

With Google Drive on the web, you can:

  • Create, add, or upload a file with a single button.
  • Easily find and add shared files.
  • Single-click a file to select it and double-click to open it.
  • Drag and drop files and folders, just like you do on your desktop.
  • Share files with others and choose what they can do with them: view, comment, or edit.
  • Access your files even when you’re not connected to the Internet.



Here’s how it works:

  1. If you don't already have a Google Drive Account, create one at drive.google.com.
  2. Install Google Drive on your Android device, iPhone/iPad, and computer.
  3. Upload and sync files in Google Drive.



Social Bookmarking for Access to Bookmarks from Any Computer


1. Keep and Share Bookmarks with Diigo

DiigoLogo.png
DiigoLogo.png

Keeping your bookmarks on the web keeps them from getting lost again ever. Access them from any computer and any browser. Share your bookmarks with your student computers. Share your bookmarks with your fellow teachers and students' parents.

Sign Up
  1. Go to www.diigo.com
  2. Click the Join Diigo link at the top right of the page.
  3. You will get a verification email to check. If you are using your CMCSS email account, this email might stuck in Barracuda.

If you are using your CMCSS email, consider using the free Educator Upgrade link after your account is created.

If you don't immediately receive a verification email, go to http://barracuda.cmcss.net. Type your email address in the username. If you don't know your Barracuda password, leave it blank so Barracuda can send your CMCSS account a new password.
Click Login.

To Import Bookmarks from Other Places...
http://www.diigo.com/tools/import_all

Bookmark Tool for Browsers:

http://blog.symbaloo.com/bookmarker-en/



To add a Bookmark...
When you are on a website that you want to bookmark, click the "Bookmark" button, then type the names of keywords into the "tags" section. Diigo uses tags to sort your bookmarks into webpages within Diigo. Click "Save".

Other
Search all bookmarks of other people in Diigo. Make one of your tags be the start page for your student computers.

Adding Buttons to Access Diigo from Your Browser
To add buttons or bookmarklets to other browsers, go to the links below


2. Sharing Websites with Others in Symbaloo EDU


Alllows teachers to share websites, games, videos, images, etc. by creating online webmixes. Webmixes can be published and shared with colleagues, students, and parents. Teachers and students build a virtual textbook of sorts.

Setup an Account
  1. Go to http://edu.symbaloo.com/
  2. Click the blue "Create Free Account".
  3. Fill out Name (as you want it to appear to others), your school system email address, a password of your choice, and checkmark the "I agree..." statement.
  4. Click the orange "Create Free Account". A verification email will be sent.
  5. Go to your email program to click the verification link.
  6. Back in Edu.Symbaloo.com, click the orange button to "Get Started in Symbaloo". You are now ready to create your first webmix.

Symbaloo User Guide - quick and easy directions for Creating, Sharing, and Discovering great Webmixes.

An example:
http://edu.symbaloo.com/mix/team-techinstruction

1. Learn how to make a tile on your SymbalooEDU webmix:
http://www.schooltube.com/video/7c86ffe06d16d08f65a8/


Sharing your Webmix

Setting up Your edu.symbaloo.com page on student computers
  1. Make sure you have clicked "SHARE" and "Publicly"on your webmix.
  2. Write down the address for the shared page. http://edu.symbaloo.com/mix/___
  3. On the student machine, open Safari and/or Firefox.
  4. Go to Preferences under the Safari or Firefox menu.
  5. Go to the General tab in Preferences.
  6. In the “Home Page” textbox, type the address above.
  7. Close the window.
  8. Repeat for all browsers and windows that you want to use your Symbaloo links.
Embedding your SymbalooEDU webmix on your webpage
  • Click on Webmix Details and Share My Webmix
  • Here you can fill in the webmix title, description, and any tags you want it to be associated with the webmix.
  • Choose to make your webmix public or private and click SHARE MY WEBMIX
  • You will then have the option to copy and paste the link that will take you to the webmix OR
  • You can Embed the webmix so it will appear on your webpage. To do this click on Embedded Copy on the left
  • Then you must copy the long code and paste it in the Classroom news section of your webpage.

  • When you paste this in your Classroom news section you may wish to change the numbers on the width and height to 560 and 420.
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Common Sense K-12 Digital Citizenship Curriculum - Scope and Sequence
A comprehensive curriculum designed to empower students to think critically, behave safely, and participate responsibly in our digital world.
  • lesson plans, videos, student interactives, and assessments
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